e-Boekhouden

e-Boekhouden is a comprehensive accounting solution designed for Dutch businesses. This guide covers both connecting your e-Boekhouden account and configuring it for optimal order processing and financial management.

Before You Start

Prerequisites

• Active e-Boekhouden subscription
• Admin access to your e-Boekhouden account
• Completed settings configuration
• Connected BrickLink and/or BrickOwl stores

What You'll Need

• API Token - Single authentication token with appropriate permissions

Part 1: Connecting e-Boekhouden

Step 1: Generate API Token

1. Log into your e-Boekhouden account
2. Navigate to: Instellingen → API
3. Choose API and then e-Boekhouden API
4. Give it a name and an enddate 1 year from now
5. Copy the token and save the API Token in E-Boekhouden

Step 2: Configure Connection

1. Navigate to: /home/accounting/connect
2. Select "e-Boekhouden" from the package dropdown
3. Enter your API token in the provided field
4. Click "Connect to E-Boekhouden" to verify the token and save the connection

Connection Status

• Connected: Green indicator shows successful connection
• Disconnected: Red indicator shows connection issues
• Testing: Yellow indicator during connection validation

Part 2: Configuring e-Boekhouden Settings

After successfully connecting e-Boekhouden, you'll need to configure how orders are processed and mapped to your accounting system.

Invoice Template Configuration

• Purpose: Choose the template for generated invoices
• Options: Loaded from your e-Boekhouden account
• Customization: Templates can be modified within e-Boekhouden

General Settings

Invoice Line Item Structure: Each order creates an invoice with separate line items for different tax treatments:

Margin Goods Line Item:

• Products subject to margin scheme (VAT-free)
• Maps to general ledger accounts based on customer location:
  • Domestic: Sales within your country
  • EU: Sales to other EU countries
  • Export: Sales outside the EU

VAT Goods Line Item:

• Products with standard VAT rates
• Maps to general ledger accounts based on customer location:
  • Domestic: Sales within your country with the VAT of your country
  • EU: Sales to other EU countries with the VAT of your country
  • Export: Sales outside the EU (VAT-free)

Other Line Item:

• Other costs with appropriate VAT treatment
• Single general ledger account mapping for all handling fees

Shipping Line Item:

• Shipping costs with appropriate VAT treatment
• Single general ledger account mapping for all shipping revenue

This structure ensures proper separation of different tax treatments and revenue streams, making your e-Boekhouden reports accurate and compliant with Dutch accounting standards.

Troubleshooting

Configuration Issues

"Ledgers not Loading"

• Check connection: Verify e-Boekhouden is still connected
• Refresh: Try refreshing the configuration page

Next Steps

After configuring e-Boekhouden:

1. Test integration - Process a few test orders
2. Verify invoices - Check that invoices are generated correctly
3. Review reports - Ensure financial data is accurate
4. Set up automation - Configure automated processes